Blue Ridge Presbyterian Church (M)
Property Committee Meeting
May 3, 2016
Building
Relationships with People in Christ
I. Items to be included in Session's
consent agenda: none
II.
Items to be voted upon or
needing discussion by Session: Review of Building Use (please see below).
III. Items for information only: Please
see below.
Members
present: Sally Ingram, Christi Neal, Paul
Vance, and Bobby Neal, moderator, were present. Bobby opened the meeting with
prayer. Sally shared a devotional
concerning the Luce’s moving experience.
Minutes of the 4-5-16 meeting were approved.
Old
Business:
·
Alarm System additions – No report at this time.
·
Brightergy/Sunny Portal – Data through April indicates
everything is functioning properly, and our energy output is slightly above
average compared to years past.
·
South Fence Repair – Scouts are waiting for warmer
weather as opportunity exists.
·
Narthex Information Screen – Bill Melewski and Bobby Neal will
meet again to finalize recommendations and then present this information to
Pastor Pat.
·
Handrail at South Entrance – No report at this time. Gary Oberlander will finish the project upon
completion of travels.
·
Roof Repair – Gary will be contacting commercial
roofers for bids. Hoot Mann will be
consulted as to possible vendors. Paul
continues to monitor and collect rainfall in various places in the building.
·
Lighting of Pulpit/Lectern – This project has been tabled at
this time. Bill has met with
representatives from Progressive and their affiliates. Providing more lighting for the pulpit and
lectern will be more involved and expensive than we can address at this
time. Options will continue to be
discussed and explored.
·
Scouts’ Use of Building – Restroom lights are still left on
at times, and doors have been left unsecured.
Also, tables and floors are not always cleaned up after use. Gary will facilitate both the Boy Scouts and
Girls Scouts’ awareness of these challenges.
·
Lawn Mower – No replacement was needed. A replacement fuse was all that was needed
for repair.
·
Burchett Tree Replacement – Committee members voted to purchase
a Japanese Maple tree, and this will be financed by the Burchett family. Members hope to have a company both provide
and plant the tree. The old stump will
be removed by volunteers.
·
Old Paint – Paul will find a place to properly
dispose of our old paint.
New
Business:
·
Weed Eater – Paul purchased a new one for the
church using funds donated by Wayne and Loydine Kranz.
·
Flags - Paul will purchase new American
flags.
·
Water on Floor – Paul found water on the floor back
by the furnace room. Committee members
have determined that it was most likely from the heavy rains and a clogged
drain, not a foundation problem.
·
Music Director Office – Custodians will be notified that
trash needs to be removed weekly from the office. Also, basic sweeping and dusting needs
addressed, including the windows. The
location of the key to the office will be provided to the custodians.
·
Excess Items – Grace Cox-Johnson, music director,
has marked some miscellaneous items that are not needed for her office. Bobby will remove them and place them in a
location for committees to examine and determine if they are needed. Any unneeded items will be placed in the
upcoming rummage sale.
·
Clutter – Pastor Pat has asked the committee
to address the clutter behind the sanctuary, including unused books on the
shelves, a ladder, and banners. Many of
these items have been stowed in this area and could cause a hazard for people walking
through. There is concern that the
banners will fade in the sunlight, and the shelves could be used for other
uses. Our committee will wait for Pastor
Pat to determine which books remain here at BRPC and which ones can be given
away or sold at the rummage sale.
·
Prayer Room/Library – Pat has asked that our committee
explore space for a prayer room/library.
Our committee discussed the current library space outside the
nursery.
Building
Use Requests:
·
The
following building use requests were approved:
3 CE Movie Nights in summer; VBS; Traveling Day Camp; Rummage Sale;
Kranz’ 60th Wedding Anniversary Celebration, Alex Banks’ graduation
party.
A discussion about
building use requests was held after it was brought to the committee’s
attention that, even though rooms have been reserved and approved for use,
other groups are still making plans to use the same space without going through
the proper channels. Our committee
requests that everyone wishing to use space for an event please submit a building
request form, which may or may not be approved (depending upon
circumstances). After approval, Property
Committee will place the event on the calendar.
To avoid conflicts, it is suggested that groups submit a building
request form as much in advance as possible.
Guidelines for building use will be reviewed in the upcoming newsletter.
Sally closed the
meeting with a devotional.
Respectfully
submitted,
Bobby Neal
Next
Meeting: Tuesday, June 7, 2016 at 7:00 pm.