Building Relationships with People
in Christ (M)
Property
Committee Meeting
September
1, 2015
I. Items
to be included in Session's consent agenda:
none
II. Items to be voted upon or needing discussion by Session:
1. 10-2-15
Heart of America concert (free will offering) for Sweet Adeline quartets preparing for international
competition - pending approval by Finance.
2. A
motion was approved by Property recommending that Session authorize the expenditure of labor and/or
materials, up to $2,500, to provide heat in the upstairs east hallway room for
Sunday School.
3. Revision
to Manual of Operations stating that a $10 deposit fee will be charged retroactively
and forward for each fob loaned out for use at BRPC. The deposit will be returned when the fob is returned.
III. Items for information only: please see below
Members present: John Foster, Bob
Lockwood, Paul Luce, Christi Neal, Gary Oberlander, Paul Vance, and Bobby Neal,
Moderator.
Members
absent: Bob Fray, Sally Ingram, and John
Starcke
Paul
Vance opened the meeting with prayer.
Minutes of the 8-4-15 meeting were approved.
Building Usage:
·
Request
from the Heart of America Chorus (Mike Schumacher) to
host a concert
10-2-15
(Friday). Calendar is free. Sanctuary and parlor to be used;
approximately 200 people. Weekend prior
to international competition of Sweet Adelines in Las Vegas. Several quartets to perform; possibly
international groups. Free will offering
will be taken; proceeds to be split among quartets traveling. No charge for use of facility; committee approved building use pending
approval from Finance Committee and Session - SEE "Items to be voted
upon" ABOVE.
Old Business:
·
Air
Conditioning/Furnace -Air works on east side room upstairs on north end; heat exchange unit needs replaced.
Paul expecting written estimate from C&S - probable cost app.
$2,500.
Discussion of replacing unit, which also services work/storage room
for CE, or purchasing portable, safe, infra-red heat unit at much-reduced cost
(units have been researched to be under $200).
Sunday School will use room beginning in September. Committee
requests Session approve funding heat, up to $2,500, for room - SEE "Items
to be voted upon" ABOVE. Theater room - dampers were closed,
causing very little circulation - air and heat now work. Room
201 - air and heat now work. Rooms 1,2,3 first floor - air that went
out on 8-8 now works - repairman fixed wire outside.
·
Roof
Leaks - Still having leaks.
Paul Vance emptied app. 2 gallons from worship storage closet,
south end. New leak found in Room 202. Several miscellaneous
leaks, but inconsistent (different places at different times) except always
worship storage. Will have to wait for
next rains. Low spot on roof is known to
exist, may be causing some problems, such as by pantry. Paul V. will document known leaks. Discussion about whether solar panels can be
raised (if needed) to make repairs.
Christi will assist Paul in investigating roof again.
·
Bug
Extermination - Paul V. sprayed exterior walls using
battery-powered unit - better than pump for large areas. Now seeing dead bugs. Will spray again.
·
Alarm
System - Gary and Christi met on 8-28 with Progressive's
vice-president, Chris Metzler. Not
notified, but received credit for bill in question. Spoke candidly with company about need for
better communication, follow up on service needs. Since meeting, company has sent technician to
install larger magnet on NE door which has intermittently had issues. No problems since - should be no charge as
was part of initial installation. Chris will come to BRPC to assess, give
recommendations, provide written bid on additional security needs in basement
and sanctuary.
Clarification of prior
misinformation: Alarm system
automatically disarms each morning at 6:15 AM and resets each night at 10:30
PM.
·
Door
Fobs - Ten new purchased. Bobby provided copies of updated
list of names. Sally will follow up on
unreturned fobs not in use. Committee
voted to revise policy - charge $10
deposit fee (retroactively) for everyone using a fob. Will cover replacement cost of any fob not
returned. Committee requests Session
approve Revision to Manual of Operations
- SEE "Items to be voted upon" ABOVE.
·
Document
Shredding - Sally and Christi researched companies
who can provide shredding services - church has old records. Five companies listed on spread sheet with
varying options of shredding on site, self-transport, and pick up. Costs were discussed - Bobby will research
more if cheapest company - Mid-West Shredding (with self-transport) will allow
us to watch shredding, guarantees of security, liabilities, etc. Will schedule opportunity for BRPC members to bring in documents from home to be
shredded; will be expected to pay for additional boxes/weight. More info to come.
·
Brightergy/Sunny
Portal - Bobby shared report on solar panels - we are little
ahead - receiving more than our lease
amount each month - not costing BRPC anything.
·
Camera
Additions - Session approved cost for additional
cameras in parking lot, but issue on hold until security needs for building are
addressed.
·
Electrical
Line - Dead tree limb on electrical cable - concerns for
safety. Paul V. unable to make contact
with house south of church; Christi and Pastor Pat also attempted. Talked to KCPL; they sent letter to
homeowners. Issue may be resolved, as
tree debris not on line anymore.
·
South
Fence Repair - Scouts will provide physical labor -
very difficult job - posts set in concrete deep in ground - BRPC will provide
needed materials.
·
Mower
Repair - Paul V. reported that he consulted with repairman
about concerns, noises - was told "no problem" existed. Bearing problem suspected; no repair needed at
this time. Now
know to back up fly wheel each time to start mower. May still need solenoid in future. No cost for consultation. Paul will continue to monitor.
·
Tree
Removal - Committee members approved Mike Schumacher's offer
to cut down, remove dying tree close to music office.
·
Burchett
Tree Replacement - Property will provide Carla Burchett
with info on city trees for sale - busy time for her now.
·
Refrigerator
- Youth
refrigerator not reliable. Christi will
research if KCPL has program to pick up/pay.
No need seen to replace.
·
BRPC
Manual of Operations - Gary is revising the numbers and
adding additional documents to facilitate the new policy for fobs.
New Business:
·
2016
Budget - Bobby presented a proposed draft of Property's line
items for 2016, including the 2015 budget, monies spent thus far this fiscal
year, and projections. The
committee-approved proposal will be presented to Finance Committee.
·
Raytown
Garden Club - Bobby read thank you card; club donated
$75 for building use.
·
Lighting
at Pulpit - Bobby shared info from Bill Melewski
about the need to provide better lighting at the pulpit. A/V Task Force and Worship has discussed the
need for additional light, and Property Committee will research possible
solutions.
Next Meeting: October 6 at 7 PM
Bobby
Neal closed the meeting with prayer.
Respectfully
submitted,
Bobby
Neal