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Sunday, September 13, 2015

Building Relationships with People in Christ     (M)
Property Committee Meeting
September 1, 2015

I.          Items to be included in Session's consent agendanone

II.        Items to be voted upon or needing discussion by Session

            1.  10-2-15 Heart of America concert (free will offering) for Sweet Adeline                                     quartets preparing for international competition - pending approval by Finance.

            2.  A motion was approved by Property recommending that Session authorize the            expenditure of labor and/or materials, up to $2,500, to provide heat in the upstairs east    hallway room for Sunday School. 

            3.  Revision to Manual of Operations stating that a $10 deposit fee will be charged                        retroactively and forward for each fob loaned out for use at BRPC.  The deposit will                    be returned when the fob is returned.

III.       Items for information onlyplease see below

Members present:  John Foster, Bob Lockwood, Paul Luce, Christi Neal, Gary Oberlander, Paul Vance, and Bobby Neal, Moderator.
Members absent:  Bob Fray, Sally Ingram, and John Starcke

Paul Vance opened the meeting with prayer.  Minutes of the 8-4-15 meeting were approved.

Building Usage: 
·         Request from the Heart of America Chorus (Mike Schumacher) to host a concert
10-2-15 (Friday).  Calendar is free.  Sanctuary and parlor to be used; approximately 200 people.  Weekend prior to international competition of Sweet Adelines in Las Vegas.  Several quartets to perform; possibly international groups.  Free will offering will be taken; proceeds to be split among quartets traveling.  No charge for use of facility; committee approved building use pending approval from Finance Committee and Session - SEE "Items to be voted upon" ABOVE. 

Old Business: 
·         Air Conditioning/Furnace -Air works on east side room upstairs on north end; heat exchange unit needs replaced.  Paul expecting written estimate from C&S - probable cost app. $2,500.  Discussion of replacing unit, which also services work/storage room for CE, or purchasing portable, safe, infra-red heat unit at much-reduced cost (units have been researched to be under $200).  Sunday School will use room beginning in September.  Committee requests Session approve funding heat, up to $2,500, for room - SEE "Items to be voted upon" ABOVE.  Theater room - dampers were closed, causing very little circulation - air and heat now work.  Room 201 - air and heat now work.  Rooms 1,2,3 first floor - air that went out on 8-8 now works - repairman fixed wire outside.
·         Roof Leaks - Still having leaks.  Paul Vance emptied app. 2 gallons from worship storage closet, south end.  New leak found in Room 202.  Several miscellaneous leaks, but inconsistent (different places at different times) except always worship storage.  Will have to wait for next rains.  Low spot on roof is known to exist, may be causing some problems, such as by pantry.  Paul V. will document known leaks.  Discussion about whether solar panels can be raised (if needed) to make repairs.  Christi will assist Paul in investigating roof again.
·         Bug Extermination - Paul V. sprayed exterior walls using battery-powered unit - better than pump for large areas.  Now seeing dead bugs.  Will spray again.
·         Alarm System - Gary and Christi met on 8-28 with Progressive's vice-president, Chris Metzler.  Not notified, but received credit for bill in question.  Spoke candidly with company about need for better communication, follow up on service needs.  Since meeting, company has sent technician to install larger magnet on NE door which has intermittently had issues.  No problems since - should be no charge as was part of initial installation.  Chris will come to BRPC to assess, give recommendations, provide written bid on additional security needs in basement and sanctuary. 

Clarification of prior misinformation:  Alarm system automatically disarms each morning at 6:15 AM and resets each night at 10:30 PM.

·         Door Fobs - Ten new purchased.  Bobby provided copies of updated list of names.  Sally will follow up on unreturned fobs not in use.  Committee voted to revise policy - charge $10 deposit fee (retroactively) for everyone using a fob.  Will cover replacement cost of any fob not returned.  Committee requests Session approve Revision to Manual of Operations - SEE "Items to be voted upon" ABOVE.
·         Document Shredding - Sally and Christi researched companies who can provide shredding services - church has old records.  Five companies listed on spread sheet with varying options of shredding on site, self-transport, and pick up.  Costs were discussed - Bobby will research more if cheapest company - Mid-West Shredding (with self-transport) will allow us to watch shredding, guarantees of security, liabilities, etc.  Will schedule opportunity for BRPC members to bring in documents from home to be shredded; will be expected to pay for additional boxes/weight.  More info to come.
·         Brightergy/Sunny Portal - Bobby shared report on solar panels - we are little ahead - receiving more than our lease amount each month - not costing BRPC anything.
·         Camera Additions - Session approved cost for additional cameras in parking lot, but issue on hold until security needs for building are addressed.
·         Electrical Line - Dead tree limb on electrical cable - concerns for safety.  Paul V. unable to make contact with house south of church; Christi and Pastor Pat also attempted.  Talked to KCPL; they sent letter to homeowners.  Issue may be resolved, as tree debris not on line anymore.
·         South Fence Repair - Scouts will provide physical labor - very difficult job - posts set in concrete deep in ground - BRPC will provide needed materials.
·         Mower Repair - Paul V. reported that he consulted with repairman about concerns, noises - was told "no problem" existed.  Bearing problem suspected; no repair needed at this time.  Now know to back up fly wheel each time to start mower.  May still need solenoid in future.  No cost for consultation.  Paul will continue to monitor.
·         Tree Removal - Committee members approved Mike Schumacher's offer to cut down, remove dying tree close to music office.
·         Burchett Tree Replacement - Property will provide Carla Burchett with info on city trees for sale - busy time for her now.
·         Refrigerator - Youth refrigerator not reliable.  Christi will research if KCPL has program to pick up/pay.  No need seen to replace.
·         BRPC Manual of Operations - Gary is revising the numbers and adding additional documents to facilitate the new policy for fobs.

New Business:
·         2016 Budget - Bobby presented a proposed draft of Property's line items for 2016, including the 2015 budget, monies spent thus far this fiscal year, and projections.  The committee-approved proposal will be presented to Finance Committee. 
·         Raytown Garden Club - Bobby read thank you card; club donated $75 for building use.
·         Lighting at Pulpit - Bobby shared info from Bill Melewski about the need to provide better lighting at the pulpit.  A/V Task Force and Worship has discussed the need for additional light, and Property Committee will research possible solutions.

Next Meeting:  October 6 at 7 PM

Bobby Neal closed the meeting with prayer.

Respectfully submitted,
Bobby Neal


BRPC Property Committee Minutes of August 4, 2015

BUILDING RELATIONS WITH PEOPLE IN CHRIST

Members present: Bobby Neal, John Starcke, Gary Oberlander, Bob Lockwood, Paul Vance, and
Sally Ingram, Christi Neal

Absent but not forgotten: John Foster, Bob Fray Pastor Pat Jackson.

Building usage: None.

Meeting opened with prayer with Bobby Neal.

Approvals: No minutes from July. No meeting held.

Session information: Bobby Neal shared pertinent items from the last Session meeting with the
committee members present.

Old Business:
1) Gary is nearly finished (with‐in the week) with fabrication and it was suggested that he elicit
Mike Pagán to finish with staining the shelves wood and filling/organizing the shelves with
music and organizing when complete.
2) Storage areas that are now clear are being re‐used and organized by Christi Neal as time
allows.
3) Paul noted the old documents that are to be shredded stowed in the upstairs class room.
Christi Neal will investigate a local shredding company to make an on‐sight evaluation and
pricing.
4) Paul Vance remains vigilant on the various roof leaks and Christi Neal noted some roof leak
related mold in the ladies main floor restroom. Our custodian will be alerted and advised
on cleanup.
5) Alarm system installer has sent a bill to BRPC outlining a service call that we are contesting.
Christi Neal is making the calls. There are still small issues that seem to be intermittent. A
request for quote on an addition to the infrastructure will be placed when the bill is
resolved.
6) Elevator issues have been addressed from a rainstorm flooding of the elevator shaft in early
spring but the bill sent seems high for the time spent. So Gary Oberlander will be
investigating with the service provider.
7) Camera additions estimates for parking lot have been submitted to the Finance Committee
for review and hopeful available funds.

New Business:
 Gary Oberlander has determined that the south fence that is in need of repair belongs
to the BRPC grounds. The repairs will mostly be from labor, and the removal and
installation of several posts. (Volunteers and donations may be necessary).
 There is an electrical line being pulled down low by unattached tree limbs, not on BRPC
property, in the South/East grassy area. This seems to be a dangerous situation with in
any regard so KCPL and the City of Raytown will be contacted by Gary Oberlander and
Christi Neal to find a solution.
 The concrete steps and ramp in on the south entrances are shower deterioration. Gary
Oberlander and Paul Vance plan to investigate and come up with options.
 In regard to the HOOPS & HOT DOGS events, the Property committee has been asked to
help provide additional “testosterone prone” members during the next event. We
agreed that Gary Oberlander will do some skyhook layups and Paul Vance will
demonstrate his dunking abilities.
 The Budget admission for Property Committee was discussed and planned to be
completed and to the Budget Committee will have it by the next session meeting (Sept,
8th).
 Due to the amount of information gathering and leg work for the Property Committee
performed by Christi Neal, it is agreed that she is officially a member of our Committee
by default.

Meeting closed with prayer by Christi Neal.
Next planned meeting September 8th 2015.

Minutes submitted by Bobby Neal.

August 20th 2015

One issue not address due to Pat’s absence to remind me, (ahem) there is a desire by many to
have the pulpit lighted better for the better viewing of the recorded services. This matter was
brought up to Bill M. and he will get with Gary O. ideas for some brain storming later this
month.

BN.