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Tuesday, January 19, 2016

Blue Ridge Presbyterian Church (M)
Property Committee Meeting
January 5, 2016

Building Relationships with People in Christ    

I.          Items to be included in Session's consent agendanone

II.        Items to be voted upon or needing discussion by SessionManual of Operations items (Gary Oberlander will present); yoga class; Use of Property Posted Policy.

III.       Items for information onlyplease see below

Members present:  Paul Luce, Christi Neal, Gary Oberlander, Paul Vance, and Bobby Neal, Moderator.  Pastor Pat attended the meeting briefly.

Christi Neal opened the meeting with prayer.  Previous minutes and agenda were approved.

Building Usage:  Janet Jackson will fill out an extended use request regarding a gentle yoga class to take place in the parlor area; she will lead the class.  She would like to start in early February.  Sessions will be set for 10 am-11:30 am Saturdays.  Bobby Neal will begin an e-mail conversation with Property members to discuss the request so that a recommendation may be made at the January Session meeting.

Old Business:  
·         Roof Leaks - Paul Vance will conduct evaluations by a professional roofer as time and weather permits.  He continues to monitor.  Note: At the time of this writing, leaks above the choir room and elsewhere have increased greatly do to accumulation of rain and snow. 
·         Snow and Ice Removal - Plowing and salt services for the parking lot were reviewed and are in place.  The cost per event will be less than last year. 
·         Door Fobs - Sharon Schroer has experienced difficulties in programming.  Gary Oberlander will consult with Lock Doctor to correct the issues. 
·         Shredding - 25 boxes containing old documents were shredded far under the expected cost.   Documents verifying the shredding are on file.  Thanks to Paul Vance and Paul Luce for their time and effort. 
·         Brightergy - No Sunny Portal report for the month of December was available.  The year cost vs. savings as of November's end was only $7.35 more owed than saved.  Bobby will have the report at next month's meeting. 
·         Alarm System - Needs and possible additions will be researched by Gary Oberlander and Christi Neal.
·         BRPC Manual of Operations - Gary Oberlander will confer with Pastor Pat and have info available for Session to approve.
·         Grab Bars - New grab bars have been installed in the downstairs bathrooms.  Faucets with leaks will be corrected by Paul Vance and Gary Oberlander as time permits.

New Business:

·         Lighting of the Pulpit and Lectern - On behalf of Tech Ministry Team, Bill Melewski has met with Progressive.
·         Lighting Repairs - New lighting fixture parts were provided free of charge by Hoot Mann along with some professional instruction.  These parts were used to revive some tattered light fixtures. 
·         New Street Signage - New signs at Blue Ridge Cut-off and Blue Ridge and 63rd and Hunter were approved with a cost under $200. 
·         Use of Property Signage - With the first snow fall of the year and neighborhood residents and guests parking in the south lot, there was discussion with a Raytown Police officer on legalities of the police interceding, if necessary, to have the lot cleared by local code enforcement.  BRPC learned of activities taking place on our property where the police have been called and at least one arrest was made.  Property Committee voted to have a posting of rules/regulations so that officers could take action, if the need arises.  Police would have contact numbers.  A proposed rough draft of what will be posted has been written and given to Pastor Pat and will be discussed for edit in the next Session meeting. 
·         Aluminum Recycling - Bob's shed has produced $145.04 in recycling income over the year of 2015.  Thank you to everyone who has contributed.  Bob Fray requested removing the lock, but the majority of the committee believes it is still necessary at this time. 
·         Fellowship Hall Floor - Gary Oberlander will have the Fellowship Hall floor stripped and polished before the Presbytery meeting in February. 
·         Hand Rails and Concrete - Hand rails and the concrete holding them at the South entrance are in need of replacement.  Paul Vance will get info and/or a bid.                                                               
Christi Neal closed the meeting with prayer.

Respectfully submitted,
Bobby Neal



Next Property meeting will be Tuesday, February 2, 2016 at 7 PM.

Sunday, January 3, 2016


Members Present: Bobby Neal, John Starke, Paul Vance, Gary Oberlander, and Paul Luce.

Bobby Neal opened with prayer. 

OLD BUSINESS: 1) South fence will be repaired as weather permits, materials have been purchased. 2) Christi Neal will contact a provider for snow removal this winter. 3) Paul Vance and Paul Luce will be taking documents to shred in the month of January. 4) Elevator to be inspected in the coming week (Paul Vance). 5) Christi and Gary are awaiting return information from the upgrading the intrusion alert system.  The alarm system is currently working correctly.  6) Gary Oberlander is finished with the Property portion of updating the BRPC Manual of Operations and plans to submit to Session this month.  7) Sally Ingram will be identifying and collecting door fobs that are in possession of those that may not need them.  8) Property budget has been included in the Budget committee’s proposal due at Session this month.

NEW BUSINESS: 1) Building requests for Boy Scout and Cub Scout events submitted and approved. 2) Sally Ingram will call people on the fob and attempt to collect them if not being needed by those individuals. 3) We received another letter from the Water Company advising us of a rate increase next year. 4)  Our report from BrightErgy has not arrived yet.  So no information for November yet.  5) Gary Oberlander and Bobby Neal are working on a better grab bar for a downstairs bathroom(s).  6) Paul Vance will work on getting a replacement flag (or two) for the currently tattering Christian flagpole flag.

Next Property Meeting will be Monday, January 3rd, 2016 happy New Year!

Meeting was closed with prayer by Bobby Neal.