BRPC Property Committee Minutes April 7, 2015

BUILDING RELATIONS WITH PEOPLE IN CHRIST

Members present: Bobby Neal, Sally Ingram, John Starkey, Gary Oberlander, and
Paul Vance.

Items for vote: Building requests.

Meeting opened with prayer.

Approvals: Agenda for current meeting and Minutes from March were approved.

Old Business:

 Furnace problems and repairs are on‐going as needed. A bill for $280 was
paid for work done in January on the downstairs furnace and music room
heater system.

 Girl Scouts storage request has been accommodated with a file cabinet
near the elevator room.

 Alarm system use set for April 1st has had issues, Gary Oberlander is going
to the alarm company on the 8th to resolve issues;

 Need more time to deactivate,

 Proper method of alerting police should the alarm be activated, and
discovery of a password used for identification purposes when calling the
alarm company. (at the time of this writing, all issues have been resolved
via Gary’s visit)

 Adding Christi Neal (a volunteer) to the list of contacts when alarm is
activated and corrections to call list,

 New list in order of contact:
 Christi Neal
 Gary Oberlander
 Bobby Neal
 Pat Jackson

 BRPC cleanup day on March 7th was a great success but with still much to
do. I.e. Music behind dais, literature in hall behind dais, Rummage sale prestaging
room, and some class rooms that Christi Neal will be re‐arranging as
she finds time.

 Gary is in the process of constructing the planned Music room shelves.

 Property committee members were on hand to help during the pancake
breakfast March 14th. Great Day!

 Bobby is in the process of having a required cover plate made for access
hole in the elevator shaft floor. Gary will install the cover plate when it
becomes available.

 The cost and requirements for an additional parking lot camera was
reviewed and will be forwarded to the Finance committee to evaluate
funds and to Session for review.

 Ben Stallings is finished with the basketball hoop attachment for the
parking lot backboard but it is waiting for the youth ministry team involved
to use it when they deem suitable.

 Ben Stallings has graciously donated and installed a BUN brewing system in
the Fellowship hall kitchen. This system will produce two separate
containers of two separate items at a 1‐1/2 gallon each. Those of us in the
Property committee would like BRPC Session to provide a formal letter of
appreciation and gratitude for his generosity in this and other items.

 Easter Breakfast in the Fellowship hall was enjoyed by 100 people and the
free will donations were very much appreciated. There were some
leftovers that disappeared quickly and the shopping list for next year is
getting revised to make next year even better.
New Business:
 All building requests submitted in the last two months have been approved
with the exception of one conflict that has been hopefully resolved
pending CE's meeting and acceptance of a date change that Mary
Ziegenhorn submitted with a new Building Request.
The conflict of dates concerned the Neal's 50th wedding anniversary reception
on June 27th & 28th and the planned BRPC rummage sale planning to use those
same rooms during the entire week of June. Even though there was a request
submitted for both in a timely manner, the Neal's properly noted it on the
calendar at the time of submission while the CE committee did not due to need of
some committee planning and the need for Session approval.
We in property, all agreed that the magnanimous gesture of CE to move the
dates should be noted as the approval for use was a small matter of "who got
there first". We are all sure the Neal's and the rummage sale group will work well
together to ensure both events are greatly successful.

Building usage approved in the April 7th property meeting are as listed;

o Kriston Barton ‐ Traveling Day Camp.
o Avis Odenbaugh ‐ Presbytery Minutes Reading.
o The Neals (Gordan and Margret) ‐ 50th Wedding Anniversary Reception
(prepping the day before and event).
o Christi Neal ‐ Mission Trip Fund Raiser, VBS, Family Fun Night, Fruit Sale
(packing and distribution), and reiterated the pre‐meeting request of Youth
Group Retreat (April 3‐ 4).
o Renee Ingram ‐ Deacons Christmas Dinner.
o Mary Ziegenhorn ‐ BRPC Rummage Sale revised dates of May 26th thru
June 23rd.
o Debbie Jones ‐ Ice Cream Social.

 The garbage disposal in the downstairs kitchen seemed to have been

jammed during the Maundy Thursday event. The “jam” was cleared with a
twist as mentioned in the trouble shooting guide for the disposer that
evening and the disposer is functioning properly now.

BUILDING RELATIONS WITH PEOPLE IN CHRIST
Property Committee Minutes March 3, 2015
Members present: Bobby Neal, Pastor Pat, Paul Luce, Gary Oberlander, Paul Vance and Bob Lockwood.
Items for vote: Building requests.
Meeting opened with prayer.

AGENDA: Agenda and Minutes from March were unprinted at the time of the meeting.
Items discussed:

Furnace problems and repairs are on‐going as needed.

Solar panel vs power bill offset is in the positive by about 10% over the course of the last year and is reflected by the monthly report by KCP&L.

Alarm system use set for April 1st.

BRPC cleanup day set for March 7th will involve people from other committees with the plan to remove obvious items to bediscarded, tag items to be reviewed, and locate all items to be in the rummage sale into a currently unused class room upstairs.

Gary will construct the planned Music room shelves

Property committee members will be on hand to help during the pancake breakfast March 14th.

Gary is helping the Boy Scout and Girl Scouts with their storage area request.

Bobby will have a required plate made to cover a hole in the elevator shaft floor and give to Gary to install.

The cost and requirements for an additional parking lot camera was reviewed and will discuss further next called meeting.

Ben Stallings is making a devise to install and remove the basketball hoop in the parking lot easier.

New Business:

All building requests were approved with the exception of two pending notification of a fee and a clarification of the user equired.

Ben Stallings is planning on providing and installing a BUN coffee urn in the coffee station in the Fellowship Hall kitchen before March 14th.

Old Business:

None.

Next planned meeting April 7th 2015.
The venerable reverend Pat Jackson closed with Prayer.
Minutes compiled and submitted by BN.
March 19th 2015

BUILDING RELATIONS WITH PEOPLE IN CHRIST

PROPERTY COMMITTEE MINUTES JANUARY 6, 2015

OPEN WITH DEVOTION

Agenda was approved

Members present: Bobby Neal, John Starke, Marguerite Starke, Paul Luce, Pastor Pat Jackson, Paul Vance and Sally Ingram

OLD BUSINESS: 

1) Bobby brought the committee up to date on our Fire/Security System. We have a beeping signal coming from the alarm box indicating a door is not closing properly; Bobby has a call into Progressive to check the alignment of the sensor on this door.

2) we have not had much response to our storage issues asking for committee chairs to inventory rooms/closets that they are responsible for so we will again put a notice in the bulletin as we are having space issues and will begin disposing of items not being used in these rooms.

3) Paul Vance reported on our furnace issues. We have spent in excess of $9000.00 in 2014 and still have repairs that have not been made. Currently we are working on heat in the Choir room.

NEW BUSINESS) 

1) The annual elevator inspection was done in December.

2) We received checks from YOGA for $49.50 and New Harmony Handfull $75.00.

3) Sunny Portal Solar report: Production – 2321. kWh, Power 19.75kW, Revenue $208.90, CO2  Reduction – 1624.76kg.

4) Charlie Hartman will do our snow removal again this winter, $125.00 under 4 inches and $175.00 over 4 inches. We will contact him when it is needing to be done.

5) Pancake Breakfast will be March 14, 2015

6) Annual Building permits will be issued for our building uses.

7) Our janitorial contract was discussed and an e-mail will be sent to Quality Janitorial requesting additional cleaning concerns.

Meeting closed in prayer by Pastor Pat Jackson.