Blue Ridge Presbyterian Church (M)

Property Committee Meeting

February 2, 2016

Building Relationships with People in Christ

I. Items to be included in Session's consent agenda: none

II. Items to be voted upon or needing discussion by Session: Roof repair with the
possibility of replacement in some areas.

III. Items for information only: please see below

Members present: Paul Luce, Christi Neal, Gary Oberlander, Paul Vance, John Starcke, Bob
Lockwood, and Bobby Neal, Moderator. Pastor Pat also attended.

Pastor Pat opened the meeting with prayer. Previous minutes and agenda were approved.

Building Usage: Janet Jackson’s yoga class in the upstairs movie room was discussed with
needs of the space and the participants access to the building. Other use requests were addressed
and approved which include; Bonnie Withers sales of knitted item in the parlor, Worship’s
pancake breakfast for REAP, the Boy Scout and Cub Scout’s Blue and Gold gatherings, Cub
Scouts Pinewood Derby/Car show, and the Presbytery minutes reading requested by Avis
Odenbaugh. Items of interest such as lights and bathroom fans left on after gatherings were
detailed and will be dealt with by the mediators to those groups.

Old Business:
 Roof Leaks* – The need for serious roof repair is apparent. Paul Vance will continue to
monitor and band-aide the roof leaks as well as possible, while waiting for the Spring
time availability of professional roofer(s) to estimate repairs.
 Snow and Ice Removal – Light snows and cold have been addressed as needed. Ice melt
and shovels when needed are available in the closet next to the nursery entrance.
 Door Fobs – Gary and Christi will be resolving the issues with fobs with Lock Doctor in
the next week.
 Presbytery Meeting - All arrangements are on time and being handled with Gary
Oberlander as liaison.
 Solar Panel systems – The information given by Sunny Portal shows a $119 deficit for
the 2015 year. A request for reassurance of functionality and cost vs. gain appraisal from
Brightergy will be requested in the coming month. The request of moving the panels for
roof repair “in gratis” by Brightergy will be pursued as well.
 Alarm System - Needs and possible additions will be addressed by a meeting with
Progressive by Gary Oberlander and Christi Neal in the coming week. Other venders
will be sought to seek competitive bids on this important issue.
 Floor mats; - Mats to protect the carpet at the dais in the sanctuary have been donated on
a temporary basis and a new permanent mat will be purchased when needed.
 Parking Lot – Signage for public notice of our property use by general public will be
created as needed and posted. This statement will be filed with the local police
department as well as a request for incident reports by them to keep BRPC informed.
 Pulpit/Lectern Lighting – Arrangements with venders, including some Church
members, are being approached to work out possibilities.
 New Street Signage - New signs at Blue Ridge Cut-off and Blue Ridge and 63rd and
Hunter were purchased and installed.
New Business:
 Signage in Narthex – A modern video sign/screen was suggested by Pastor Pat for the
Narthex area facing the South entrance/exit to display church information and welcomes.
The modest cost would be covered by, at this point, an anonymous memorial donation.
 Handrail – The South entrance hand rail, in dire need of repair, is being addressed along
with the concrete it mounts upon, by Gary Oberlander and will be missing for a short
while. It is planned to be returned a new by the Presbytery gathering.
 Theft deterrence – With the events of an automotive theft on Sunday December 31st
from the South BRPC parking lot due to an apparent visitor taking car keys left in a coat
pocket in the cloak room; Warning signs have been placed to warn and remind all that no
valuables should be left in un-guarded areas. There has also been some petty vandalism
in the North lot and has been reported to RPD. Raytown Police assure us that they will
be making more studied and frequent passes in the future. Property will be working with
Deacons and others to help prevent such events from happening. Property asks for any
suggestions toward a safer and secure environment for our beloved house of worship.
 BRPC Clean Up day – A day and time will be chosen in the coming weeks for needed
“Spring cleaning” by volunteers and members of all ages.

Christi Neal closed the meeting with prayer.

Respectfully submitted,

Bobby Neal

Next Property meeting will be Tuesday, March 8, 2016 at 7 PM.

Blue Ridge Presbyterian Church (M)

Property Committee Meeting

January 5, 2016

Building Relationships with People in Christ    

I.          Items to be included in Session's consent agenda:  none

II.        Items to be voted upon or needing discussion by Session:  Manual of Operations items (Gary Oberlander will present); yoga class; Use of Property Posted Policy.

III.       Items for information only:  please see below

Members present:  Paul Luce, Christi Neal, Gary Oberlander, Paul Vance, and Bobby Neal, Moderator.  Pastor Pat attended the meeting briefly.

Christi Neal opened the meeting with prayer.  Previous minutes and agenda were approved.

Building Usage:  Janet Jackson will fill out an extended use request regarding a gentle yoga class to take place in the parlor area; she will lead the class.  She would like to start in early February.  Sessions will be set for 10 am-11:30 am Saturdays.  Bobby Neal will begin an e-mail conversation with Property members to discuss the request so that a recommendation may be made at the January Session meeting.

Old Business:  

·         Roof Leaks - Paul Vance will conduct evaluations by a professional roofer as time and weather permits.  He continues to monitor.  Note: At the time of this writing, leaks above the choir room and elsewhere have increased greatly do to accumulation of rain and snow. 

·         Snow and Ice Removal - Plowing and salt services for the parking lot were reviewed and are in place.  The cost per event will be less than last year. 

·         Door Fobs - Sharon Schroer has experienced difficulties in programming.  Gary Oberlander will consult with Lock Doctor to correct the issues. 

·         Shredding - 25 boxes containing old documents were shredded far under the expected cost.   Documents verifying the shredding are on file.  Thanks to Paul Vance and Paul Luce for their time and effort. 

·         Brightergy - No Sunny Portal report for the month of December was available.  The year cost vs. savings as of November's end was only $7.35 more owed than saved.  Bobby will have the report at next month's meeting. 

·         Alarm System - Needs and possible additions will be researched by Gary Oberlander and Christi Neal.

·         BRPC Manual of Operations - Gary Oberlander will confer with Pastor Pat and have info available for Session to approve.

·         Grab Bars - New grab bars have been installed in the downstairs bathrooms.  Faucets with leaks will be corrected by Paul Vance and Gary Oberlander as time permits.

New Business:

·         Lighting of the Pulpit and Lectern - On behalf of Tech Ministry Team, Bill Melewski has met with Progressive.

·         Lighting Repairs - New lighting fixture parts were provided free of charge by Hoot Mann along with some professional instruction.  These parts were used to revive some tattered light fixtures. 

·         New Street Signage - New signs at Blue Ridge Cut-off and Blue Ridge and 63rd and Hunter were approved with a cost under $200. 

·         Use of Property Signage - With the first snow fall of the year and neighborhood residents and guests parking in the south lot, there was discussion with a Raytown Police officer on legalities of the police interceding, if necessary, to have the lot cleared by local code enforcement.  BRPC learned of activities taking place on our property where the police have been called and at least one arrest was made.  Property Committee voted to have a posting of rules/regulations so that officers could take action, if the need arises.  Police would have contact numbers.  A proposed rough draft of what will be posted has been written and given to Pastor Pat and will be discussed for edit in the next Session meeting. 

·         Aluminum Recycling - Bob's shed has produced $145.04 in recycling income over the year of 2015.  Thank you to everyone who has contributed.  Bob Fray requested removing the lock, but the majority of the committee believes it is still necessary at this time. 

·         Fellowship Hall Floor - Gary Oberlander will have the Fellowship Hall floor stripped and polished before the Presbytery meeting in February. 

·         Hand Rails and Concrete - Hand rails and the concrete holding them at the South entrance are in need of replacement.  Paul Vance will get info and/or a bid.                                                               

Christi Neal closed the meeting with prayer.

Respectfully submitted,

Bobby Neal

Next Property meeting will be Tuesday, February 2, 2016 at 7 PM.

    PROPERTY COMMITTEE MINUTES DECEMBER 3,2015

Members Present: Bobby Neal, John Starke, Paul Vance, Gary Oberlander, and Paul Luce.

Bobby Neal opened with prayer. 

OLD BUSINESS: 1) South fence will be repaired as weather permits, materials have been purchased. 2) Christi Neal will contact a provider for snow removal this winter. 3) Paul Vance and Paul Luce will be taking documents to shred in the month of January. 4) Elevator to be inspected in the coming week (Paul Vance). 5) Christi and Gary are awaiting return information from the upgrading the intrusion alert system.  The alarm system is currently working correctly.  6) Gary Oberlander is finished with the Property portion of updating the BRPC Manual of Operations and plans to submit to Session this month.  7) Sally Ingram will be identifying and collecting door fobs that are in possession of those that may not need them.  8) Property budget has been included in the Budget committee’s proposal due at Session this month.

NEW BUSINESS: 1) Building requests for Boy Scout and Cub Scout events submitted and approved. 2) Sally Ingram will call people on the fob and attempt to collect them if not being needed by those individuals. 3) We received another letter from the Water Company advising us of a rate increase next year. 4)  Our report from BrightErgy has not arrived yet.  So no information for November yet.  5) Gary Oberlander and Bobby Neal are working on a better grab bar for a downstairs bathroom(s).  6) Paul Vance will work on getting a replacement flag (or two) for the currently tattering Christian flagpole flag.

Next Property Meeting will be Monday, January 3rd, 2016 happy New Year!

Meeting was closed with prayer by Bobby Neal.

    PROPERTY COMMITTEE MINUTES NOVEMBER 3,2015

Members Present: Bobby Neal, John Starke, Paul Vance, Gary Oberlander, Bob Lockwood, Paul Luce and Sally Ingram

Paul Vance opened with prayer. 

OLD BUSINESS: 1) heaters have been purchased and are now in areas needed. 2) several donations were recognized including a pool table, refrigerator and file cabinet. 3) South fence will be repaired as weather permits, materials have been purchased. 4) Eagle project to replace trash container enclosure is complete.  5) Christi Neal will contact a provider for snow removal this winter. 6) Paul Vance has determined we will have approximately 40 boxes to shred, the congregation is still invited to bring in personal files, we will call and set up a date to bring these to ProShred.

NEW BUSINESS: 1) Building request for 90^th birthday celebration for Jane Nutt on November 28^th. from 9-3pm using Fellowship Hall was approved. 2) Paul Vance will follow up on our annual elevator inspection due in December. 3) Sally Ingram will call people on the fob list to see if they are still needing theirs. 4) we received a letter from the Water Company advising us of a rate increase next year. 5)  our report from BrightErgy for October shows we are slightly ahead in savings for this year. 6)  we are having multiple power outages at the church and this is affecting our Security/Fire Alarm System so Bobby Neal is addressing this issue.

Next Property Meeting will be Monday, December 1, 2015

Meeting was closed with prayer by Bobby Neal

Blue Ridge Presbyterian Church (M)

Property Committee Meeting

October 6, 2015

Building Relationships with People in Christ    

I.          Items to be included in Session's consent agenda:  none

II.        Items to be voted upon or needing discussion by Session:  none

III.       Items for information only:  please see below

Members present:  Sally Ingram, Bob Lockwood, Paul Luce, Christi Neal, Gary Oberlander, John Starcke, Paul Vance, and Bobby Neal, Moderator.

Bobby Neal opened the meeting with prayer.  Minutes of the 9-1-15 meeting were approved.

Building Usage: 

·         Sloppy Joe Café and Talent Show - Property Committee will fill out a building request form for Missions and Outreach for 10-10-15 event.  Bobby will apprise Marsha Elbasani of procedures for future.  Family Fun Night, previously approved for 10-24-15, has been cancelled.

Old Business: 

·         2016 Budget Proposal - Finance Committee will have proposed budget next week. 

·         Elevator Repair Bill - Bobby and Gary had follow up efforts to address exorbitant bill.  We were told that rates are published, but we have no records.  Gary spoke to company again and got bill reduced in half from $542.02 to $271.01.  Paul Vance will handle our annual end-of-year inspection.

·         Air Conditioning/Furnace - Session approved the purchase of two portable infrared heaters with timers, one for the upstairs Sunday School room and one for the A/V loft.  Bobby has ordered two online for approximately $280.  They are quiet, cool to the touch, and safe. 

·         Roof Leaks - Paul Vance reported that we have recently had only one leak with the recent heavy rains, and it was in the computer room.  Sally reported that we have been told it would cost $3,000 to remove the solar panels for any needed roof repair.  Paul will continue to monitor and document where and when leaks occur.

·         Bug Extermination - Our recent outside spraying seems to have eliminated the bug problem.

·         Alarm System - Chris Metzler, Progressive's VP, looked at security needs in basement and sanctuary and will provide recommendations and a written bid.  Since the cable was run to the NE alley door, we have not had any problems with the security system failing. 

·         Door Fobs - Session approved the recommended $10 deposit fee (retroactively) for everyone using a fob.  Will cover replacement cost of any fob not returned.  Gary reported that there will be no deposit fee for BRPC employees or fobs issued for emergency purposes.

·         Document Shredding - We have received a quote from a company, but we cannot watch the shredding.  We will plan for a November 4 deadline for any BRPC members who wish to bring documents to be shredded to do so.  Paul Luce will pick up materials if contacted.  Paul will plan to arrange for an appointment to take the materials to the company to be shredded, with a target date of November 6.

·         Brightergy/Sunny Portal - Bobby shared with graphs that BRPC is still ahead on energy costs with the solar panels.

·         South Fence Repair - This will be an Eagle Scout project, most likely in November. 

·         BRPC Manual of Operations - Gary reported changes to numbers and small edits.  Committee members discussed and approved changes to building use fees.  Changes will go to Session.

·         Trash Bin Containment - The approved Eagle Scout project will start October 10 and continue on October 13.  Thus far, John Lark has gotten over $212 donations, but he is still short.  Gary will help with getting materials at a reduced rate.

New Business:

·         Donations - Donations of a pool table from Connie Oliver and tables/file cabinet from Avis Odenbaugh were discussed.  Bobby and Christi will look at the items, and the committee gratefully approves the donations pending those inspections.  Donation forms will be filled out.

·         North Exterior Lighting - Committee members discussed the continuous challenge of keeping the lighting on at the front of the building.  The need for either a new switch or entire box will be determined and addressed.

·         Dishwasher Instructions - Additional signage will be posted outlining the need to turn on hot water heaters well before time of use.

·         Lighting of Pulpit - Possible solutions were discussed further, and the committee will explore options.

·         Piano Needs - Questions were brought to the committee by Mike Pagan as to whether additional window sealing, insulating, and changes in the heat near the piano could be made to protect the piano and facilitate it staying in tune longer.  We will try to redirect the heat near the piano with vent guards.

·         Old Paint - Paul Vance reported that we still have several cans of old paint that need to be disposed of.  He will collect any remaining cans, and Paul Luce will set up an appointment with the local hazardous waste company and deliver them.

·         Snow Removal - Charlie Hartman can no longer remove our snow, as his work has changed.  Christi will contact two local men who do this kind of work and get quotes for the circle drive, alley, and parking lot with 3" or more snow.  Charlie did this for $250.

·         Water Bill Increase - It was reported that the water bill rate will increase by about 10%. 

·         Concrete Blocks - We will plan to keep the concrete blocks that Bob Fray has moved to the east fence line.  BRPC will find a use for them.

Christi closed the meeting with prayer.

Respectfully submitted,

Bobby Neal

Next Meeting:  Tuesday, November 3 at 7 PM

Building Relationships with People in Christ     (M)

Property Committee Meeting

September 1, 2015

I.          Items to be included in Session's consent agenda:  none

II.        Items to be voted upon or needing discussion by Session: 

            1.  10-2-15 Heart of America concert (free will offering) for Sweet Adeline                                     quartets preparing for international competition - pending approval by Finance.

            2.  A motion was approved by Property recommending that Session authorize the            expenditure of labor and/or materials, up to $2,500, to provide heat in the upstairs east    hallway room for Sunday School. 

            3.  Revision to Manual of Operations stating that a $10 deposit fee will be charged                        retroactively and forward for each fob loaned out for use at BRPC.  The deposit will                    be returned when the fob is returned.

III.       Items for information only:  please see below

Members present:  John Foster, Bob Lockwood, Paul Luce, Christi Neal, Gary Oberlander, Paul Vance, and Bobby Neal, Moderator.

Members absent:  Bob Fray, Sally Ingram, and John Starcke

Paul Vance opened the meeting with prayer.  Minutes of the 8-4-15 meeting were approved.

Building Usage: 

·         Request from the Heart of America Chorus (Mike Schumacher) to host a concert

10-2-15 (Friday).  Calendar is free.  Sanctuary and parlor to be used; approximately 200 people.  Weekend prior to international competition of Sweet Adelines in Las Vegas.  Several quartets to perform; possibly international groups.  Free will offering will be taken; proceeds to be split among quartets traveling.  No charge for use of facility; committee approved building use pending approval from Finance Committee and Session - SEE "Items to be voted upon" ABOVE. 

Old Business: 

·         Air Conditioning/Furnace -Air works on east side room upstairs on north end; heat exchange unit needs replaced.  Paul expecting written estimate from C&S - probable cost app. $2,500.  Discussion of replacing unit, which also services work/storage room for CE, or purchasing portable, safe, infra-red heat unit at much-reduced cost (units have been researched to be under $200).  Sunday School will use room beginning in September.  Committee requests Session approve funding heat, up to $2,500, for room - SEE "Items to be voted upon" ABOVE.  Theater room - dampers were closed, causing very little circulation - air and heat now work.  Room 201 - air and heat now work.  Rooms 1,2,3 first floor - air that went out on 8-8 now works - repairman fixed wire outside.

·         Roof Leaks - Still having leaks.  Paul Vance emptied app. 2 gallons from worship storage closet, south end.  New leak found in Room 202.  Several miscellaneous leaks, but inconsistent (different places at different times) except always worship storage.  Will have to wait for next rains.  Low spot on roof is known to exist, may be causing some problems, such as by pantry.  Paul V. will document known leaks.  Discussion about whether solar panels can be raised (if needed) to make repairs.  Christi will assist Paul in investigating roof again.

·         Bug Extermination - Paul V. sprayed exterior walls using battery-powered unit - better than pump for large areas.  Now seeing dead bugs.  Will spray again.

·         Alarm System - Gary and Christi met on 8-28 with Progressive's vice-president, Chris Metzler.  Not notified, but received credit for bill in question.  Spoke candidly with company about need for better communication, follow up on service needs.  Since meeting, company has sent technician to install larger magnet on NE door which has intermittently had issues.  No problems since - should be no charge as was part of initial installation.  Chris will come to BRPC to assess, give recommendations, provide written bid on additional security needs in basement and sanctuary. 

Clarification of prior misinformation:  Alarm system automatically disarms each morning at 6:15 AM and resets each night at 10:30 PM.

·         Door Fobs - Ten new purchased.  Bobby provided copies of updated list of names.  Sally will follow up on unreturned fobs not in use.  Committee voted to revise policy - charge $10 deposit fee (retroactively) for everyone using a fob.  Will cover replacement cost of any fob not returned.  Committee requests Session approve Revision to Manual of Operations - SEE "Items to be voted upon" ABOVE.

·         Document Shredding - Sally and Christi researched companies who can provide shredding services - church has old records.  Five companies listed on spread sheet with varying options of shredding on site, self-transport, and pick up.  Costs were discussed - Bobby will research more if cheapest company - Mid-West Shredding (with self-transport) will allow us to watch shredding, guarantees of security, liabilities, etc.  Will schedule opportunity for BRPC members to bring in documents from home to be shredded; will be expected to pay for additional boxes/weight.  More info to come.

·         Brightergy/Sunny Portal - Bobby shared report on solar panels - we are little ahead - receiving more than our lease amount each month - not costing BRPC anything.

·         Camera Additions - Session approved cost for additional cameras in parking lot, but issue on hold until security needs for building are addressed.

·         Electrical Line - Dead tree limb on electrical cable - concerns for safety.  Paul V. unable to make contact with house south of church; Christi and Pastor Pat also attempted.  Talked to KCPL; they sent letter to homeowners.  Issue may be resolved, as tree debris not on line anymore.

·         South Fence Repair - Scouts will provide physical labor - very difficult job - posts set in concrete deep in ground - BRPC will provide needed materials.

·         Mower Repair - Paul V. reported that he consulted with repairman about concerns, noises - was told "no problem" existed.  Bearing problem suspected; no repair needed at this time.  Now know to back up fly wheel each time to start mower.  May still need solenoid in future.  No cost for consultation.  Paul will continue to monitor.

·         Tree Removal - Committee members approved Mike Schumacher's offer to cut down, remove dying tree close to music office.

·         Burchett Tree Replacement - Property will provide Carla Burchett with info on city trees for sale - busy time for her now.

·         Refrigerator - Youth refrigerator not reliable.  Christi will research if KCPL has program to pick up/pay.  No need seen to replace.

·         BRPC Manual of Operations - Gary is revising the numbers and adding additional documents to facilitate the new policy for fobs.

New Business:

·         2016 Budget - Bobby presented a proposed draft of Property's line items for 2016, including the 2015 budget, monies spent thus far this fiscal year, and projections.  The committee-approved proposal will be presented to Finance Committee. 

·         Raytown Garden Club - Bobby read thank you card; club donated $75 for building use.

·         Lighting at Pulpit - Bobby shared info from Bill Melewski about the need to provide better lighting at the pulpit.  A/V Task Force and Worship has discussed the need for additional light, and Property Committee will research possible solutions.

Next Meeting:  October 6 at 7 PM

Bobby Neal closed the meeting with prayer.

Respectfully submitted,

Bobby Neal

BRPC Property Committee Minutes of August 4, 2015

BUILDING RELATIONS WITH PEOPLE IN CHRIST

Members present: Bobby Neal, John Starcke, Gary Oberlander, Bob Lockwood, Paul Vance, and
Sally Ingram, Christi Neal

Absent but not forgotten: John Foster, Bob Fray Pastor Pat Jackson.

Building usage: None.

Meeting opened with prayer with Bobby Neal.

Approvals: No minutes from July. No meeting held.

Session information: Bobby Neal shared pertinent items from the last Session meeting with the
committee members present.

Old Business:
1) Gary is nearly finished (with‐in the week) with fabrication and it was suggested that he elicit
Mike Pagán to finish with staining the shelves wood and filling/organizing the shelves with
music and organizing when complete.
2) Storage areas that are now clear are being re‐used and organized by Christi Neal as time
allows.
3) Paul noted the old documents that are to be shredded stowed in the upstairs class room.
Christi Neal will investigate a local shredding company to make an on‐sight evaluation and
pricing.
4) Paul Vance remains vigilant on the various roof leaks and Christi Neal noted some roof leak
related mold in the ladies main floor restroom. Our custodian will be alerted and advised
on cleanup.
5) Alarm system installer has sent a bill to BRPC outlining a service call that we are contesting.
Christi Neal is making the calls. There are still small issues that seem to be intermittent. A
request for quote on an addition to the infrastructure will be placed when the bill is
resolved.
6) Elevator issues have been addressed from a rainstorm flooding of the elevator shaft in early
spring but the bill sent seems high for the time spent. So Gary Oberlander will be
investigating with the service provider.
7) Camera additions estimates for parking lot have been submitted to the Finance Committee
for review and hopeful available funds.

New Business:
 Gary Oberlander has determined that the south fence that is in need of repair belongs
to the BRPC grounds. The repairs will mostly be from labor, and the removal and
installation of several posts. (Volunteers and donations may be necessary).
 There is an electrical line being pulled down low by unattached tree limbs, not on BRPC
property, in the South/East grassy area. This seems to be a dangerous situation with in
any regard so KCPL and the City of Raytown will be contacted by Gary Oberlander and
Christi Neal to find a solution.
 The concrete steps and ramp in on the south entrances are shower deterioration. Gary
Oberlander and Paul Vance plan to investigate and come up with options.
 In regard to the HOOPS & HOT DOGS events, the Property committee has been asked to
help provide additional “testosterone prone” members during the next event. We
agreed that Gary Oberlander will do some skyhook layups and Paul Vance will
demonstrate his dunking abilities.
 The Budget admission for Property Committee was discussed and planned to be
completed and to the Budget Committee will have it by the next session meeting (Sept,
8th).
 Due to the amount of information gathering and leg work for the Property Committee
performed by Christi Neal, it is agreed that she is officially a member of our Committee
by default.

Meeting closed with prayer by Christi Neal.
Next planned meeting September 8th 2015.

Minutes submitted by Bobby Neal.

August 20th 2015

One issue not address due to Pat’s absence to remind me, (ahem) there is a desire by many to
have the pulpit lighted better for the better viewing of the recorded services. This matter was
brought up to Bill M. and he will get with Gary O. ideas for some brain storming later this
month.

BN.