Building Relationships with People in Christ     (M)

Property Committee Meeting

September 1, 2015

I.          Items to be included in Session's consent agenda:  none

II.        Items to be voted upon or needing discussion by Session: 

            1.  10-2-15 Heart of America concert (free will offering) for Sweet Adeline                                     quartets preparing for international competition - pending approval by Finance.

            2.  A motion was approved by Property recommending that Session authorize the            expenditure of labor and/or materials, up to $2,500, to provide heat in the upstairs east    hallway room for Sunday School. 

            3.  Revision to Manual of Operations stating that a $10 deposit fee will be charged                        retroactively and forward for each fob loaned out for use at BRPC.  The deposit will                    be returned when the fob is returned.

III.       Items for information only:  please see below

Members present:  John Foster, Bob Lockwood, Paul Luce, Christi Neal, Gary Oberlander, Paul Vance, and Bobby Neal, Moderator.

Members absent:  Bob Fray, Sally Ingram, and John Starcke

Paul Vance opened the meeting with prayer.  Minutes of the 8-4-15 meeting were approved.

Building Usage: 

·         Request from the Heart of America Chorus (Mike Schumacher) to host a concert

10-2-15 (Friday).  Calendar is free.  Sanctuary and parlor to be used; approximately 200 people.  Weekend prior to international competition of Sweet Adelines in Las Vegas.  Several quartets to perform; possibly international groups.  Free will offering will be taken; proceeds to be split among quartets traveling.  No charge for use of facility; committee approved building use pending approval from Finance Committee and Session - SEE "Items to be voted upon" ABOVE. 

Old Business: 

·         Air Conditioning/Furnace -Air works on east side room upstairs on north end; heat exchange unit needs replaced.  Paul expecting written estimate from C&S - probable cost app. $2,500.  Discussion of replacing unit, which also services work/storage room for CE, or purchasing portable, safe, infra-red heat unit at much-reduced cost (units have been researched to be under $200).  Sunday School will use room beginning in September.  Committee requests Session approve funding heat, up to $2,500, for room - SEE "Items to be voted upon" ABOVE.  Theater room - dampers were closed, causing very little circulation - air and heat now work.  Room 201 - air and heat now work.  Rooms 1,2,3 first floor - air that went out on 8-8 now works - repairman fixed wire outside.

·         Roof Leaks - Still having leaks.  Paul Vance emptied app. 2 gallons from worship storage closet, south end.  New leak found in Room 202.  Several miscellaneous leaks, but inconsistent (different places at different times) except always worship storage.  Will have to wait for next rains.  Low spot on roof is known to exist, may be causing some problems, such as by pantry.  Paul V. will document known leaks.  Discussion about whether solar panels can be raised (if needed) to make repairs.  Christi will assist Paul in investigating roof again.

·         Bug Extermination - Paul V. sprayed exterior walls using battery-powered unit - better than pump for large areas.  Now seeing dead bugs.  Will spray again.

·         Alarm System - Gary and Christi met on 8-28 with Progressive's vice-president, Chris Metzler.  Not notified, but received credit for bill in question.  Spoke candidly with company about need for better communication, follow up on service needs.  Since meeting, company has sent technician to install larger magnet on NE door which has intermittently had issues.  No problems since - should be no charge as was part of initial installation.  Chris will come to BRPC to assess, give recommendations, provide written bid on additional security needs in basement and sanctuary. 

Clarification of prior misinformation:  Alarm system automatically disarms each morning at 6:15 AM and resets each night at 10:30 PM.

·         Door Fobs - Ten new purchased.  Bobby provided copies of updated list of names.  Sally will follow up on unreturned fobs not in use.  Committee voted to revise policy - charge $10 deposit fee (retroactively) for everyone using a fob.  Will cover replacement cost of any fob not returned.  Committee requests Session approve Revision to Manual of Operations - SEE "Items to be voted upon" ABOVE.

·         Document Shredding - Sally and Christi researched companies who can provide shredding services - church has old records.  Five companies listed on spread sheet with varying options of shredding on site, self-transport, and pick up.  Costs were discussed - Bobby will research more if cheapest company - Mid-West Shredding (with self-transport) will allow us to watch shredding, guarantees of security, liabilities, etc.  Will schedule opportunity for BRPC members to bring in documents from home to be shredded; will be expected to pay for additional boxes/weight.  More info to come.

·         Brightergy/Sunny Portal - Bobby shared report on solar panels - we are little ahead - receiving more than our lease amount each month - not costing BRPC anything.

·         Camera Additions - Session approved cost for additional cameras in parking lot, but issue on hold until security needs for building are addressed.

·         Electrical Line - Dead tree limb on electrical cable - concerns for safety.  Paul V. unable to make contact with house south of church; Christi and Pastor Pat also attempted.  Talked to KCPL; they sent letter to homeowners.  Issue may be resolved, as tree debris not on line anymore.

·         South Fence Repair - Scouts will provide physical labor - very difficult job - posts set in concrete deep in ground - BRPC will provide needed materials.

·         Mower Repair - Paul V. reported that he consulted with repairman about concerns, noises - was told "no problem" existed.  Bearing problem suspected; no repair needed at this time.  Now know to back up fly wheel each time to start mower.  May still need solenoid in future.  No cost for consultation.  Paul will continue to monitor.

·         Tree Removal - Committee members approved Mike Schumacher's offer to cut down, remove dying tree close to music office.

·         Burchett Tree Replacement - Property will provide Carla Burchett with info on city trees for sale - busy time for her now.

·         Refrigerator - Youth refrigerator not reliable.  Christi will research if KCPL has program to pick up/pay.  No need seen to replace.

·         BRPC Manual of Operations - Gary is revising the numbers and adding additional documents to facilitate the new policy for fobs.

New Business:

·         2016 Budget - Bobby presented a proposed draft of Property's line items for 2016, including the 2015 budget, monies spent thus far this fiscal year, and projections.  The committee-approved proposal will be presented to Finance Committee. 

·         Raytown Garden Club - Bobby read thank you card; club donated $75 for building use.

·         Lighting at Pulpit - Bobby shared info from Bill Melewski about the need to provide better lighting at the pulpit.  A/V Task Force and Worship has discussed the need for additional light, and Property Committee will research possible solutions.

Next Meeting:  October 6 at 7 PM

Bobby Neal closed the meeting with prayer.

Respectfully submitted,

Bobby Neal